The Best Online Tools
For Virtual Assistants
These are some of the best online tools for virtual assistants to use when managing their business.
All of the web apps and sites suggested here are ones that I fully support and recommend.
Please note that this page contains affiliate links, which means I may receive a commission, at no extra cost to you, if you make a purchase through a link. I only suggest the tools that I believe will benefit other business owners. See my full disclosure.
Accounting and Invoicing
Track your income and expenses and send professional looking invoices to clients.
Slack is what you need to stay connected with the people you work with the most. Use it to replace email chains and text messages. Integrate it with the apps you use the most. Think of it as your communication hub. Do You Work solo? Slackbot can become your tiny personal assistant.
The right communication tools can make collaborating with team members, clients, and potential clients less daunting.
Google Workspace Email
Having an email connected to your domain name can offer a professional impression of your business. It is also an additional way to direct contacts to your website. Especially key is it for email marketing purposes. Use the contact form to request a discount code to save 10% on your first year of Google Workspace.
Hubspot is a robust CRM option. It can be a bit overwhelming initially, however, the features it offers are amazing. One of my favorites is the ability it has to automatically populate information on a company based on its internal directory. This is a great feature to use for doing research on leads.
Manage your contacts, document key information about leads, and track sales pipelines in one place.
Use design elements to polish off your brand. These can include stock photos, clip art, textures, fonts, social media templates, lead magnet templates and so much more.
Creative Market Is the place to find a variety of beautiful design elements for your business. Created by talented artists, the beautiful stock photos, mock-ups, fonts, and more will leave you drooling. Plus they also offer free goods every week!
HelloSign is a user-friendly document signing tool. It is owned by Dropbox so if you are a Dropbox user, you can easily integrate both tools. Set up templates for commonly used documents. Add your input fields. Assign signers. Send, sign and move work forward.
Make sending and receiving your contracts a cinch.
If your email list is still fresh, Mailerlite is a cost-effective option that still offers the key features you need in an email marketing tool. It's free for the first 1,000 subscribers! Give your audience all of your best insight in a professionally polished format. You can even create forms that can be embedded onto your website to make obtaining subscribers even easier. One of my favorite functions of Mailerlite is the automation.
Use this link to get a $20 credit upon sign up.
Create well-arranged email campaigns to connect with your subscribers.
ConvertKit is especially preferred by creators. This is the email marketing tool to use if you want to create beautiful landing pages to market a product. There is even a feature called ConvertKit Commerce that allows you to accept payments for your products, right from your landing page. Plus this feature is included even with a free account.
Google Drive is utilized by many business owners who utilize Google Workspace because it is connected to your whole Google account. That means that if you are sending an email through Gmail you can easily attach files from your Drive in a few clicks. Time saver!
Keep your internal files well organized in digital format.
Blogging for New Bloggers
Blogging for New Bloggers offers a variety of legal forms for your website. The legal forms are written by an experienced Lawyer who is also the co-founder of the blog. The Legal Bundle Value Pack offers all the forms you'll need to protect your site, including options for GDPR compliance. Having legal forms and disclosures is especially important for getting accepted to affiliate programs..
Dot your I's by having the legal documents you need for your website and business.
LegalZoom is a place where you can find other legal documents and resources you may need for your business, such as help with forming an LLC. You can also get advice from attorneys with a monthly plan.
Upwork is a platform that connects clients with talented freelancers. This platform saves time because you post a job and freelancers submit proposals. However, you also have the option to manually search for qualified freelancers and invite them to an interview. Another great feature that it offers is the ability to read reviews of the freelancer submitted by previous clients and to see portfolio items. All of these things facilitate the process of honing in on the right person for your team.
Delegate the things you're not good at or don't have time to do. Get support from another talented entrepreneur.
Do you need a logo created? Need a file converted to a fillable pdf? What about edits to that new training video you created? Fiverr
is where you can go to find the services you need to grow your business.